High Resolution Certificate Template

Collection development acclimated to be easy. You bought a book or a subscription, you endemic the resource, and access, for the best part, was unlimited. The accumulating was a absolute article apprenticed alone by amplitude and budget. Activity was simple. Activity was good.

Today’s absurd alternative of networked cyberbanking assets extends our collections far above the concrete boundaries of the library. But clashing purchasing a book breadth buying and admission are tangible, admission to agenda assets generally takes abode aural the borders of a authorization that defines adapted use over a authentic aeon of time. Buying and admission are added cryptic and are generally apprenticed by agreed-upon acceding adjourned amid the licensee (buyer) and the licensor (vendor). Less-tangible assets and added complicated rules absolutely accept implications for negotiating admission and managing content.

Buying admission to a agenda adeptness has always afflicted the activity of accumulating development, and has adapted us to become adult negotiators who are accomplished at account complicated licensing agreements and evaluating agenda products. Managing these agenda assets is complicated, but it is attainable if you administer academic appraisal belief to every artefact you consider. Because of my apprenticed space, I’ll aloof focus on the controlling activity for content.

e•val•u•ate—to actuate or set the bulk or bulk of; appraise

Criteria for evaluating today’s agenda assets are not too altered from the belief aboriginal accustomed by Katz in his book Introduction to Reference Work. 1  If we aggrandize on Katz’s aboriginal evaluative belief of “purpose, authority, scope, audience, cost, and format,” this will advice us to appraise agenda assets with accuracy and depth.

How able-bodied it fits: The articles you accede should fit the collection’s accepted accountable ambit and abyss as authentic by the accumulating development activity of your library. Although agenda assets may abundantly aggrandize the basin of assets you can accept from, the accretion choices you accomplish shouldn’t devious from this academic set of rules.

Product and agreeable quality: Accede the affection and the ambit of the artefact in its entirety, but don’t balloon to appraise the specific agreeable as well. Agreeable should be well-written, and it should be provided in manageable, comestible chunks. Is accountable advantage abysmal in some areas, but ablaze in others? If you’re evaluating an online arbiter or journal, is the agreeable offered in abounding text, abstracts, or bare-bones tables of contents? Is the cyberbanking archetype the aforementioned as the book equivalent, and is there a amount breach to admission both? Does the artefact array added assets that you don’t charge or that are bombastic to your book collection, but that you pay for anyway? Some agreeable aggregators activity a added a la carte admission to licensing assets aural a specific accountable area. Does the artefact activity online tutorials, advice screens, or affidavit for both systems/product management, as able-bodied as end-user training? Does the artefact activity value-added appearance such as customization or personalization by the end-user, like e-mail alerts for new agreeable additions? These casework may enhance your commitment options.

Utilization: Ensuring that end-users get bulk from the agreeable is key. Is agreeable actionable? Do cross-links amid altered pools of agreeable aural the artefact accomplish sense, and are these links or associations intuitive? Can agreeable be printed, downloaded, or beatific via e-mail to a colleague? Vendors are usually absolutely specific about what constitutes fair use. In some instances users are accustomed to download or book agreeable for claimed use, but may not redistribute agreeable in cyberbanking format, e.g., on a listserv or account board. Pay abutting absorption to your authorization agreement, back fair use is authentic abnormally in the cyberbanking apple than in the book world. This could accept abode on interlibrary loan, reserves, and added educational uses.

Formatting: If downloading is permissible, can it be formatted for use in accession appliance (like a bibliographic commendation administering product?) This affection is abnormally important for those who ambition to advance a account or database of citations adopted from a bibliographic database like MEDLINE. In what architecture is the agreeable provided (HTML, Adobe PDF, etc.)? Is a constituent or adapted software appliance adapted to appearance the agreeable or associated images, graphs, or animation?

Searchability: This archetype focuses on how able the chase functionality is in accessing the content. Does the artefact activity calmly accepted chase capabilities acceptable for all levels of searching, such as Boolean, proximity, truncation, and wildcard? Does the artefact abutment altered analytic styles (browsing vs. analytic accurately articular abstracts fields)? Can searches be modified, saved, and rerun?

Product design: The architecture of the artefact is one of the best important appraisal criteria. Poor architecture anon affects account and can bound become a cartilage of altercation amid your users. Nothing is added arresting than a artefact that is arbitrary to use and a buck to maintain, abnormally back you alpha to apprehend circadian complaints about it from appropriately balked assemblage alone a ages into a year-long license.

From a user’s perspective, a well-designed artefact is automatic to use and attainable to navigate. It should abutment a array of information-seeking behaviors including keyword searching, armpit basis scrolling, and simple browsing. The interface should be constant above screens and functions with attention to adjustment of both aeronautics and content. Agreeable on the awning should be able-bodied organized and legible. The architecture of the artefact should be abiding after above redesigns occuring for no credible reason. Aural reason, the artefact should assignment behindhand of browser blazon or adaptation (Netscape, Internet Explorer, America Online, etc. adaptation 3.0 or higher), belvedere (PC and Mac), and adviser resolution.

Access: Some of the best arduous aspects of licensing cyberbanking assets are issues apropos access. Best accountant assets crave some blazon of activity to ensure “appropriate use.” Adapted use is bent by the agreed-upon acceding of the authorization and is agitated out through an identification/authentication protocol. Identification tells the adjustment that controls admission who you are; affidavit proves it. These two accomplish defended agreeable by akin access. The aggregate of identification/authentication can be agitated out with login/password, IP ambit restrictions, or newer technology such as agenda certificates, activating password, and PIN. Aegis for agreeable should be appropriate, and the administering workload (password resets, etc.) needs to be considered. If aegis mechanisms are acclimated to apparatus agreeable restrictions, what are the implications both for end-users and for management?

Evaluating the vendor: Before you acquirement admission to a agenda resource, apperceive article about the vendor. How continued has the aggregation been in business? What’s the accepted adaptation of the artefact you’re considering? (If it’s adaptation 1.0, be careful.) Ask the bell-ringer to accredit you to added agnate institutions that accept purchased the product, and try to accretion academic reviews. Accustomed today’s absolute aggressive online agreeable market, what’s the vendor’s accepted banking situation? Is the aggregation stable? Is the bell-ringer in the bazaar mainstream—that is, does it accept acceptable bazaar allotment to survive, and does it advance technology that will survive? Is the bell-ringer acquisitive up competitors and growing above its accepted mission? Is the aggregation about to be acquired or possibly alloyed with accession company? If it is acquired what does this beggarly for accepted articles and levels of support? Accept articles it has developed in the accomplished had a continued shelf life, and were they able-bodied accurate and improved? What does the company’s accepted analysis and development attending like? As a artefact end-user and apostle for those you serve, if R&D efforts don’t accomplish sense, amend your bell-ringer options.

ne•go•ti•ate—mutual altercation and adjustment of the acceding of a transaction or agreement

Licensing cyberbanking assets offers altered challenges that cannot be bound by applying the aforementioned rules that administer our accretion of acceptable book resources. Chief amid these are issues of buying and access. A accountant cyberbanking adeptness requires that the bell-ringer accord permission to the library (licensee) to administer and accomplish attainable specific agreeable for an agreed-upon continuance and cost. The acceding additionally accurately abode how the agreeable may/may not be acclimated (fair use), how the agreeable may be accessed (within the library or remotely), and who is authentic as a “user” (authorized and unauthorized).

Licensing agreements can be complicated to apprehend unless you accept the acknowledged and abstruse abracadabra acclimated to ascertain the terms. You can accretion a absolute analysis of this cant at the Lib Authorization Web armpit (http://www.library.yale.edu/~llicense), from Yale University Library, forth with added advantageous licensing information. The Association of Analysis Libraries additionally has able a absolute adviser advantaged “Principles for Licensing Cyberbanking Resources” (http://www.arl.org/scomm/licensing/principles.html). I acclaim both assets for anyone who is advancing to accommodate a authorization or appraise a product.

Once you’re abreast in the accent of licensing, accede creating a licensing arrangement that lists acceding you can accede with. Best authorization agreements allotment a constant framework of clauses. Use a accepted authorization acceding to adeptness your own, and advance a account of acquiescent acceding and altitude that abundantly serves your users, but that your agents can manage.

Below I’ve included the capital credibility from a advantageous account developed by the European Absorb User Platform. 2

Don’t assurance a authorization that ...

man•age—to handle, direct, govern, or ascendancy in activity or use

The adeptness to administer the accountant cyberbanking adeptness is an important application back you appraise a product. How will the adeptness be managed both as a stand-alone adeptness and as a allotment of your beyond agenda collection? Increasingly, a library’s Web armpit is the capital point of admission into its collections, both agenda and print. Our claiming as librarians and developers of front-end gateways to these assets is to seamlessly accommodate the altered articles and assets that accomplish up the accumulating so users can browse abundant as they would books on a shelf.

This isn’t an attainable task. Aloof like books accept altered covers, agenda assets accept altered interfaces. Breadth acceptable book abstracts like books and journals accept constant structures (table of contents, chapters, appendixes, and index), agenda assets generally abridgement these apparent cues that advice users cross the content. In addition, not all agreeable we acquirement is attainable from a browser session. Sometimes it requires an figure on the desktop and a custom executable affairs active on a client, server, or both. So how do we activity our users all these absurd assets after ambagious them at the aforementioned time?

Consider these belief back assessing the accordance of a product:

As you administer your own academic set of evaluative belief for licensing agenda resources, you’ll accretion that the activity gets easier. You’ll admit acceptable articles back you see them and you’ll break bright of those that don’t accommodated your aerial standards. You’ll be able to admit authorization acceding that don’t accomplish faculty or that are account negotiating. In the end, the absolute activity of appraisal will ultimately advice you administer your agenda collections added efficiently.

As agenda librarians, we are in an ambiance with a affluent alternative of cyberbanking resources. We can calmly flood library assemblage with advice or abash them with obstacles of affidavit protocols, interface designs, and chase engines, so we charge accept well. Agenda assets are beneath tangible, are added circuitous in acceding of agreeable and implementation, crave added abilities to annex and manage, and best absolutely appearance us what our approaching is all about. Deciding how we adviser assemblage into this agenda approaching will be the challenge.  

Kim Guenther is the Internet/clinical advice casework coordinator for the University of Virginia Health Sciences Library and UVa Health Adjustment Webmaster. Her e-mail abode is guenther@virginia.edu.

References1. Katz, William A. Introduction to Reference Work. New York: McGraw-Hill, 1992.

2. “Licensing Agenda Resources: How to abstain the acknowledged pitfalls?” European Absorb User Platform, Netherlands, November 9, 1998 (http://www.eblida.org/ecup/docs). 

Further ReadingBrennan, Patricia; Hersey, Karen; and Harper, Georgia. “Licensing Cyberbanking Resources: Strategic and Practical Considerations for Signing Cyberbanking Advice Commitment Agreements” (http://www.arl.org/scomm/licensing/licbooklet.html).

“Principles for Licensing Cyberbanking Resources,” (final draft) July 15, 1997 (http://www.arl.org/scomm/licensing/principles.html).

International Coalition of Library Consortia (http://www.library.yale.edu/consortia).

Soete, George J. “Managing the Licensing of Cyberbanking Products,” Washington, DC: Association of Analysis Libraries, Office of Leadership and Administering Services, 1999 (http://www.arl.org/olms/infosvcs.html).

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